ࡱ> Y bjbj[[ 79 \9 \y. . 8Ԙ"444SUUUUUU$pyy44? ? ? 44S? S? ? sL[40/AZ?0ԘBb[[o ? yy+Ԙ. > l:  MINUTES OF THE MEETING OF THE FACULTY SENATE NOVEMBER 6, 2019 PRESENT: D. Allensworth-Davies, J. Ausherman, C. C. Bowen, W. Bowen, M. Buckley, B. Conti, L. Deering, A. Dixit, G. Dyer, B. Ekelman, D. Elkins, P. Falk, K. Gallagher, V. C. Gallagher, J. Ganning, Z. Gao, S. Gingerich, J. Goodell, C. Hansman, J. Hostutler, M. Jackson-McCabe, M. Kalafatis, J. Kilbane, R. Krebs, A. Kumar, M. Kwiatkowski, S. Lazarus, W. Matcham, K. McIntyre, B. Mikelbank, M. Othman, G. Pettey, T. Porter, R. Raimer, B. Richards, A. Severseon, A. Slifkin, A. F. Smith, A. Vandenbogert, J. Visocky-OGrady. J. Belovich, E. Grigore, N. Hernandez, E. McKinney, J. Sawicki, R. Spademan, N. Sridhar, O. Wahdan, J. Zhu. T. Guzman, C. Heyward, M. Thrash. I. Approval of the Agenda for the November 6, 2019 Meeting Agenda amended as follows: Omit President Sands Report. President Sands unable to attend. Add Senate Budget and Finance Committee as VII. Delete Item VI.C. Proposed Revisions to 3344-16-07 Full-time Faculty Retirement Policy The Agenda as amended was unanimously approved by voice vote. Approval of the Meeting Minutes of May 1, 2019 Senate President William Bowen asked for a motion to approve the Minutes of the May 1, 2019 meeting. It was moved, seconded, and the Minutes of the May 1, 2019 meeting were unanimously approved by voice vote. Approval of the Meeting Minutes of October 16, 2019 Senate President Bowen asked for a motion to approve the Minutes of the October 16, 2019 meeting. It was moved, seconded, and the Minutes of the October 16, 2019 meeting were unanimously approved by voice vote. Report of the Faculty Senate President Senate President Dr. William Bowen first reported on the Board of Trustees Financial Affairs Committee meeting this morning. He noted that Professor Guzman, Chair of the Senate Budget and Finance Committee, will report on the financial discussion. Dr. Bowen reported that the Ethics Point Hotline is not being used as frequently as it probably should be. It received less than 100 calls in five years. It is the number to call if you have concerns about nepotism, conflicts of interest, academic misconduct, fraud, hazing, misuse of resources or other suspected ethical violations here at the university. You can also call it to enquire about the ethics of some behavior you are contemplating on your own, to find out whether it is ethical. It is operated through the Office of Compliance. Your anonymity is guaranteed - 888.837.1824. Dr. Bowen reported that the President of the Faculty Senate gets the opportunity to converse with a lot of faculty members from all around campus. One conversation has come up frequently enough that it bears repeating here. It relates to the first of the seven strategic priorities, which is to say the priority of seeking distinction as a leading public urban research institution. This is important for quite a few of us around campus. Moving forward on this priority obviously requires an emphasis on research. It is expensive and hard to evaluate. More than a few faculty members who place great value on research find that it is not possible to teach more and more classes, do more and more committee work, and also put greater and greater emphasis upon research. Quite a few already feel a great deal of stress over the demands of research and committee work and too many feel real discomfort over a lack of personal time. For more than a few, myself included for most of the thirty years I've been here, the summer months are just about the only times available for serious research and writing, and this smacks straightaway up against one of the main reasons more than a few of us choose an academic career in the first place. So, realistically, moving forward with this priority poses some real challenges. This said, I personally hope and have a great deal of confidence -- that we can make progress at it. I see two leverage points, both of which center around the idea of improving the environment for research around campus. There is no doubt that some intellectual environments have been and are much more successful than others in supporting genuinely creative thought. And these are not always the most resource endowed environments, though an abundance of resources definitely helps. One of these leverage points over which we, as a Faculty Senate, have some say involves making sure that we initiate, establish and enforce rules with which to assemble the most academically talented faculty possible, and that these rules bring in people with widely diverse interests, backgrounds and outlook. I know that what I am about to say is threatening, but it is a threat we need to face and accept. We need to do everything possible to make sure that we hire only people who are better and more creative researchers and scholars than we are. Another leverage point is vigorous defense of the idea of academic freedom. The other night I was reading a book called Higher Education in America by Derek Bok, the longstanding and highly respected president of Harvard University. Bok made the point that the single most distinctive feature of a genuinely creative campus environment.is the guarantee that faculty members will have the freedom to speak and write as they see fit. Dr. Bowen went on to say that progress toward this priority will be hard earned, not deserved, and it will depend in more than small measure on what members of the Faculty Senate both individually and collectively say and do. I believe deeply that we can seek and find distinction as a leading public urban research institution. But it will take a while and, as with all of the seven priorities, it is up to us to choose to do our individual and collective parts, no matter how small they may seem to be at the time. Finally, on November 21st from 11:30 1:00 the Faculty Senate officers would like to invite you to a reception to celebrate the new Faculty Senate meeting room adjacent to the Faculty Senate offices in Berkman Hall 321. A number of you have started to hold committee meetings there. Its a pleasant and useful space well located on the third floor of a centrally located building on campus, and it has some signage that tells everyone who walks by there that the Faculty Senate matters on this campus. We do matter (a great deal), and I hope you'll come to visit that day and celebrate our new space. University Curriculum Committee Dr. Carole Heyward, chair of the University Curriculum Committee, presented the committees proposals. Vote: Master of Computer and Information Science (Report No. 13, 2019-2020) Proposal from the Department of Electrical Engineering and Computer Science to change the name of the Master of Computer and Information Science (MCIS) to the Master of Computer Science (MCS). Background: MCIS was initially hosted in the College of Business and had two tracks: 1) information systems, and, 2) computer science. The Computer Science track was moved to the College of Engineering. Renaming the degree as a Master of Computer Science will reduce confusion. There being no questions, the proposal was unanimously approved by voice vote. Master of Legal Studies, Specialization in Cyber-Security and Data Privacy (Report No. 14, 2019-2020) Request from the College of Law to convert the existing concentration in the Cyber Security and Data Privacy MLS into a specialized MLS degree. The specialized degree will vary from the current degree in three ways: 1) sequence of courses (delay Legal Research and Writing course until the second semester), 2) elimination of the requirement for students to take one common law course (torts, contracts, criminal law, civil procedure, property) and 3) replacing elective courses with required courses. Senator Robert Krebs commented that he is impressed that they are still putting together new degree programs when they havent hired a new faculty member in nine years. This basically tells me that if this is the field of study and that this degree didnt ever exist nine years ago he is complimenting them for basically teaching themselves to put this degree together. There being no further questions, the proposal was unanimously approved by voice vote. Labor Relations and Human Resources, MLRHR (Report No. 15, 2019-2020) Request from the Department of Management in the College of Business to provide an additional admission route to the degree that permits students to demonstrate that they can succeed without taking the GMAT or GRE. The GMAT/GRE Waiver Option permits students to take four classes (12 credits) as non-degree seeking students. If a student completes the four courses (12 credits) within two semesters with an average of B or better, the student will be admitted to the degree program. Senator Kevin Gallagher asked if there is any information on what are the other qualifications needed instead of the GMAT or GRE. Professor Heyward replied that yes there is. Applicants are required to submit a resume and then enroll in the 12 credit hours and then they have to earn a B or higher in the four courses and a 2.75 GPA. Dr. Gallagher said he just read through it and it says that it states the four courses have to have a B average or better so it raises the question of how they arrived at that B average. The UCC proposals dated November 6 distributed for the meeting state, four courses (12 credits) within two semesters with an average of B or better It raises the question of how they arrived at that. Dr. Bowen noted that the language in the documents doesnt say anything about the average. Dr. Heyward noted that in the proposal in Curriculog, the markup version says B or higher in all four courses. Provost Zhu offered to clarify. He believes what Dr. Gallagher has in his hand is a courtesy summary for meeting discussions. In the end, the catalog language should go with the proposal. It may not have been accurate but we go by the proposal. Every class should be a B or better, not B average. There being no further questions, the proposal was unanimously approved by voice vote. Computer Science Minor (Report No. 16, 2019-2020) Request from Department of Electrical Engineering and Computer Science to make the Computer Science Minor more available to students by permitting students to take one three-credit computationally intensive course in their major that is approved by their faculty advisor. MTH 311 (Numerical Analysis) and PHY 320 (Computational Physics) are pre-approved courses. There being no questions, the proposal was unanimously approved by voice vote. Information Only: Marketing 501 (Report No. 17, 2019-2020) Professor Heyward reported that UCC has one informational item - Marketing 501 was reduced from 3 to 2 credits. Faculty Senate received the informational item. University Faculty Affairs Committee Senator Joanne Goodell, chair of the University Faculty Affairs Committee, presented the committees proposals. Proposed Revisions to 3344-13-03 Graduation, Convocation and Assembly Committee (Second Reading) (Report No. 18, 2019-2020) There being no questions, the proposal was unanimously approved by voice vote. Proposed Revisions to 3344-16-07 Full-time Faculty Retirement Policy (Second Reading) (Report No. 19, 2029-2020) Dr. Goodell presented the second item and noted that unfortunately Senate received the old version of the proposed changes in the meeting packet. She asked everyone to look at the revised version distributed at todays meeting which contains the changes that were requested at the last Senate meeting. At the last Senate meeting, a faculty member pointed out that including the restriction of having the retiree have emeritus status was unnecessarily restrictive and was different to the original policy and imposed a further restriction on the faculty member being entitled to these benefits. So the new version that she thought she had prepared and had not sent now says, full time faculty with at least ten years of services which was the request required by Dr. Jennifer Visocky-OGrady. This was discussed at UFAC and they agreed that it was unnecessarily restrictive and that we didnt need to have the emeritus status. So the ten years of service and full-time faculty member is now in place of the tenured faculty member. Dr. Goodell noted that this is a second reading and it is a proposal from UFAC. Senator Joanna Ganning noted that ϰϲʿ¼ is not capitalized in the proposal which seems to be a minor type-o. Dr. Goodell responded that non-capitalized is the norm specified from Columbus and University compliance will fix it. She added that a lot of things you would normally capitalize are not capitalized in the document. That was not changed from the original document. There being no further questions, the proposal was unanimously approved by voice vote. Proposed Revisions to 3344-11-07 Chair Dean Evaluations (First Reading) Dr. Goodell noted that proposed revisions to 3344-11-07 was struck from the Agenda at the beginning of the meeting. UFAC Syllabus Statement OIE Religious Accommodation Guidelines and Senate Missed Class Policy (Report No. 20, 2019-2020) Dr. Goodell presented the Syllabus Statement OIE Religious Accommodation Guidelines and Senate Missed Class Policy. She stated that at the last Senate meeting, UFAC was requested to make a statement that could be included in the syllabi of faculty for religious accommodations. The first document that was in the packet was the one that says Religious Accommodation Guidelines from the OIE website. There were no changes to that because that is OIEs language, not UFACs. What did change was the actual guidelines. UFAC did try to tidy up, get some consistency in the dates of timing of notification, and timing when students will have received the syllabus and schedule in the first week. During the second week of class, this is when we are requesting that they submit their missed class authorization form to the faculty member so then by the third week that form can be returned to whoever needs to retain that form. Also, the form has been cleaned up. These are merely guidelines to make the process as smooth as possible. Senator Fred Smith commented that it is still not clear to him what happens to the form when it is given to the faculty by the student? Dr. Goodell responded that for religious observance it would just be retained by the faculty member. For university sponsored activity, it has to go back to the organizer of that activity so that he or she knows that the student has followed the procedure. Senator Chieh-Chen Bowen noted that on the last page of the syllabus statement, Class Absence Authorization form, just to be consistent, in the last sentence, the word Class is missing. Senator Beth Ekelman commented that since we are talking about that syllabus statement, why would students go to the Faculty Senate web site? All of their forms are housed in Campus 411, All-in-One. Would it make more sense to say to the students that this form would be housed in Campus 411 for students to find it easily? Dr. Goodell replied that yes, we can put it there. The form itself has never been a stand-alone form. In the previous version of these guidelines, the form was attached to the guidelines. So the students could never find it there. Now it will be uploaded as Class Authorization Form as a separate stand-alone document. So,students should be able to do a search on the home page to find that. But, because it is now a stand-alone document, yes, I am sure we can ask Campus 411 to keep it on their home page. Dr. Ekelman commented that it would make sense to her. Dr. Bowen asked for a motion. Dr. Ekelman moved to change where the Class Authorization Form is housed from the Faculty Senate webpage, to Campus 411 All-In-One Enrollment Services webpage to house the Class Authorization Form. The motion was seconded. The motion to alter where the Class Authorization Form is housed from the Faculty Senate Web page to Campus 411 All-In-One Enrollment Services webpage was unanimously approved by voice vote. There being no further discussion, the proposed changes to the UFAC Syllabus Statement OIE Religious Accommodation Guidelines and Senate Missed Class Policy was unanimously approved by voice vote. Discussion of ASA Statement on Student Evaluations of Teaching (Report No. 21, 2019-2020) Dr. Goodell next presented the ASA (American Sociological Association) Statement on Student Evaluations of Teaching that is for information only. This document was brought to UFAC by one of our members as a point of discussion because as many know, we have been talking about the Student Evaluation of Instruction Instrument and the mode by which it has been administered for the last year and one half at least and maybe longer. She noted that this is not a proposal to discuss at Senate or to get opinions about it it is for information and for us to then continue and move directly into item F. These two items link. Proposal to review the Student Evaluation of Instruction Instrument and Name (Report No. 22, 2019-2020) Dr. Goodell stated that what UFAC has discussed is to review the Student Evaluation Instrument questions not the platform on which it is going to be administered. That is a separate issue on which Dr. Marius Boboc could give us an update on. But that is not what we are talking about here. She noted that if people had a chance to read it, there is a lot of discussion about the value of student evaluation instruments, the names that people call them etc. So we have been having this discussion for some time in UFAC and this document galvanizes to formulate a plan by which we could present this and get feedback from the faculty and other interested parties but mostly the faculty on the use of student evaluation instruments and the way in which ours is currently constructed and move forward. The proposal is to circulate this ASA document to the faculty as an item for discussion. Then in the following couple of months, we will provide opportunities for open forums and discussions and also for on-line feedback through some sort of survey or some other mechanism for giving feedback about this instrument and how we could move forward with our own student evaluation instrument. That would occur over the next couple of months into the beginning of the spring. At that point, we would then collect all of that information together, summarize it somehow, and then call for nominations or self-nominations from others to form a working group in order to then formulate a proposal to Senate at the beginning of next fall 2020 which will coincide with the hoped-for renewal of the platform that we are going to be using going forward. There was a proposal some time ago to implement that trial but that didnt work out. Dr. Goodell stated that they are hoping that the new platform being offered by Campus Labs will be trialed next fall so that the first go-around with the new instrument and new questions would be followed in 2020 and then moving forward after that with the Campus Labs platform that is far superior to what we currently experience with the BLUE platform. But that is not the topic today. The topic today is to get Senates approval to circulate the ASA document, collect information from the campus and select a working group who then will work on that proposal including some time during the summer for which they would receive a summer stipend to do that work and then come back to Senate next fall with a proposal. UFAC is asking for Senates comment and approval on that process by which we will initiate the review of the Student Evaluation Instrument and that would include possibly changing the name, timing of administering it, etc. The actual process and content would be on the table for this working group to evaluate and give recommendations to Senate which we would then deal with. Finally, Dr. Goodell noted that this is not a proposal and does not need a vote. Report of the President of the University President Harlan Sands unable to attend todays meeting. VII. Budget and Finance Committee (Report No. 23, 2019-2020) Professor Tatyana Guzman, chair of the Budget and Finance Committee, reported that the Senate Budget Committee is also a part of the joint committee between the faculty and University administration, called PBAC (Planning and Budget Advisory Committee). She noted that she wanted to highlight a couple of updates that she felt worthy of Senate attention. The first update is administrative. There have been changes in the University top financial administration. As you know, ϰϲʿ¼'s long-term Vice President of Finance and PBAC chair, Tim Long, is retiring on December 1. This year PBAC is chaired by Senior Vice President for Business Affairs & Chief Financial Officer, Michael Biehl, who started with the University about two months ago. PBAC has not met yet this year yet. We are hoping to meet sometime this month. The second update is financial coming from the Board of Trustees Financial Affairs Committee meeting this morning, and specifically, mostly from the CFO Michael Biehl. There is about a $5 million operating budget deficit predicted in the current fiscal year. It is much lower than the $17 million (or above) number we were discussing last year. As suggested by the CFO Michael Biehl, the difference is due to the conservative budgeting practices, predicted voluntary separation program savings, savings from unfilled positions, and across the board cuts. Here are some specific numbers from Michael Biehl: There were $4.4 Million of unfilled salaries and benefits savings included in the FY20 Budget. This number is currently forecasted to be $5.0 Million. However, if these positions are filled (which in many cases is highly desirable), specified savings will shrink; Expenditure reductions account for $4.4 Million in savings in the FY20 Budget. The forecast predicts that this number will remain as budgeted; Despite much more favorable budget deficit estimates, cost controls remain very critical, not only because the forecasted cost savings are very variable (can in reality turn out to be much higher or lower than predicted), but also because enrollment remains a major concern. The Administrations predicts a $4 Million revenue shortfall resulting from lower enrollment and the lower number of credit hours taken. These are partially offset by $900,000 due to a higher effective per credit hour rate. Next year is the Capital Budgeting year for the state of Ohio. The State promised $17.8 Million in state funds for FY21-FY22. $16 Million of these will go to Science Research Building Expansion. The remaining $1.8 Million will be spent on different security upgrades. There is a hope that the University may receive more than the $17.8 Million currently allotted. Finally, Dr. Guzman stated that aside from the budgetary discussions, the Financial Affairs Committee was also given internal and external audit reports. Internal audit found small fiscal inefficiencies and incompliances. All of these have been taken care of. The external audit provided a clean opinion on ϰϲʿ¼ϒs FY 2019 financial statements and stated that there was no disagreement between the auditors and University management on accounting and financial reporting. There were no questions. The Budget and Finance Committee report was received by Faculty Senate. Report of the Provost and Chief Academic Officer Provost Jianping Zhu mentioned that there will be a Board Academic Affairs and Student Success Committee meeting tomorrow. He highlighted three items he will bring to the Board: First, we plan to bring in 40 new faculty next year. With very limited resources, we hope to use them in a number of areas, teaching needs and research areas. Also will make an effort to be more inclusive and diverse. Second, use of Starfish. We have talked many times and we are trying to encourage more faculty to use Starfish. First, let me thank you. Due to the efforts collectively of all faculty members, there is good news. For Gateway first year classes, those classes that enroll 100 or more students, the DFW rate is higher than 25%. These courses play key roles impacting our enrollment. Based on the history, the use by faculty went from 45% to about 80% usage of the early alert system. This is a great improvement. Senator Rosie Tighe asked if there is any data on the student side of that. Is the increased use of Starfish having any effect on reducing or improving retention? Provost Zhu replied, yes, this is the first semester where we have seen substantial improvement in faculty use. Hopefully that will trickle down. Next year it is a fall to fall retention report done once every year. We hope to see improvement there. He noted that on select samples, he can share with the pilot group led by Nick Petty. The students in that group have followed up since last year individually with faculty and tried to get early response. So for those students, the use is more widely spread. That was shared with the Board of Trustees. For that group, all of the students enrolled in all of the classes, the coaches followed up with the faculty to make sure of the use of the early alert system and that they will report back the students performance or any deviation or if a student is off track. For that group, the typical retention rate Fall to Fall has been around 52 to 53%. For African-American students, our retention rate for many years had been around the low 50s and for this fall, that program only started last fall, the first data point we have for this fall, that group was retained at 81%, higher than 80%. So that is a significant improvement. It does help the students that we had some tracking data there. Third, we will be sharing with the BOT something new we started this semester Parker Hannifin Living Learning Community. This is a residential program funded by a major gift from Parker Hannifin Corporation. The program selected 30 students from CMSD. Those are the students who will receive Say Yes to Education Scholarships. The scholarship covers the gap between whatever the student received from Pell grants and other sources. It covers tuition but not campus living. The last gap is covered by the Say Yes to Education Scholarship. Now that covers fall tuition but it doesnt cover students who live on campus. Often students do not get the needed support from their family or from the community. So this program is helping those students and provides the further support. They are living on campus and will be in a supportive environment. He added that Dr. Tachelle Banks is leading that effort along with Nick Petty and many others. Dr. Zhu noted that this program is off to a great start. We look forward to a year from now to see the outcome of that particular group. Report of the Student Government Association (Report No. 24, 2019-2020) SGA President Omar Wahdan reported that he has two tangible ideas. One of them directly relates to some of the subject matter that we have just discussed here in the Faculty Senate. First, is safety. Student government is working on this and wants to help. The Cleveland state police department is working with student government, walking around campus and areas that have low visibility, that might be more dangerous, etc. and then the police will work with other agencies to fix the different safety provisions that we need. In doing so, there is a campus nighttime safety tour tomorrow from 6:00 PM to 9:00 PM sponsored by the ϰϲʿ¼ Police Department. Student Government has been working heavily on that and will have a team. Essentially, students will walk around campus and look for possible areas and other types of things that people perceive to be dangerous and then record them, forward it to the Police Department and then they will bring forth whatever changes they believe need to be made. Second, another student tangible idea. Student Government is having its first town hall this semester on Thursday, November 7 in the Student Center Atrium during the common hour and everyone is invited. They plan to teach people to understand SGA and what the purpose is and to encourage more involvement and help to direct them on what SGAs mission and vision are and to be very clear with students about subject matters they may not know about. Realistically, on this campus there has been some sort of disconnect between students that are extremely involved and students that might not be involved. We want to break this divide in a way we want to convey our purpose and what we do because students sometimes do have problems. They dont know who to come to and he believes that SGA can better help to direct students. An unidentified Senator asked, What is happening with the digital production space? SGA President Wahdan replied that honestly, he is not a big fan of the idea. He discussed this with Student Life and with a student who is in the Journalism program and they do have some type of space coming and also the Engineering Department has some space but it wasnt what we were really looking for. Student Life gave them the go-around. He noted that they were thinking of working in other ways to combat the need of some type of space for the digital world. The digital era is a necessity for all of the majors regardless of what your major might be. No matter your major, there is still a gap. You might be reading a textbook but realistically you might be getting the online component of what falls into your major. He noted that he has some ideas to present to GFAC but he doesnt know exactly how that works so he will stay silent on that for now. He added that when it comes time, he will be more specific. Report of the Graduate and Professional Student Association (Report No. 25, 2019-2020) Ms. Natalia Hernandez, Vice President of the Graduate and Professional Student Association, reported on three coming events: November 12 Sponsoring the fall graduate students school fair. This is an exciting opportunity to meet perspective graduate students and basically connect with more than 150 graduate and professional programs at ϰϲʿ¼ Trivia Night at Chilis from 7:00 to 9:00 PM and working with the Viking Vets encouraging them to join them. They finally have space for the graduate students. It still is not completely done but they are working on it with their board, getting some ideas and trying to make it pretty and comfortable. On November 13 from 4:30 to 6:00 PM they will have their first general meeting and coffee hour in their new space and also have cookies. Hopefully it will be set and ready for everyone to see and spend some time there. QPR Training (Report No. 26, 2019-2020) Professor Katharine Oh, Director, Counseling Center, thanked Senate for the time. She asked, Just to get a sense in the room, how many of you here have been affected by the death of someone we knew by suicide or have been affected by suicide risk from those we knew? She noted, more than half of the room. A lot of our students have been impacted by suicide and some of them are also facing suicide risk themselves. She is here to talk a little bit about some opportunities for faculty to get training in this. Why do we want to talk about suicide risk at a university? Suicide has increased dramatically in the US and at ϰϲʿ¼. In Ohio, it has increased by 36% since 1999. So, it is becoming a bit of an epidemic much like the opioid epidemic. The other thing to realize for our students age groups - 15 to 24 and 25 to 34 including graduate students - suicide is the second leading cause of death after accidental injury. So, it is a fairly high- risk time. She noted that the data on the graph of her PowerPoint presentation is from the Healthy Mind Study, which researches college and university students across the country. Across the U.S., 13% of college students had thoughts of suicide in the last year; 6% made a plan for how to kill themselves; 2% attempted suicide. Professor Oh stated that they have done a lot on campus the last few years. We have had a lot of support across campus. We do have a campus-wide suicide prevention task force. The Provosts Council and Deans have been very supportive of our efforts the last five years. We have created a team of peer educators who are trained to help their peers with mental health issues. We are part of a cohort of ten Ohio campuses who have done a campus assessment to look at our policies and our support on campus and we did the Healthy Mind Study two years ago. We will do it again in the spring to see if we have improved on the metrics for our students here. Last year we received a large Federal grant, the Garrett Lee Smith Campus Suicide Prevention Grant, which funded us to have a clinical case manager who meets with students after they get out of the hospital for suicide risk and we were able to train with the help of GFACT funding 25 faculty, staff and students who are certified to provide a one-hour suicide prevention training on campus. Professor Oh noted that the main part of her talk today is about how you can help by getting the suicide prevention training. When she talks about suicide prevention, people often think about that moment when someone is thinking about suicide and they might try to kill themselves, but actually, it starts a lot earlier when they first come in to ϰϲʿ¼ and they either feel welcome here, they make friends here, they feel a sense of belonging here or they dont. That is where the risk starts or the protective factors start. It starts really with connecting with others and then goes all the way up toward crisis intervention. The Counseling Center provides the mental health treatment and then the crisis response. The parts that we need the campus community partners to provide are identifying students at risk and increasing help-seeking behavior. When she presented to the Steering Committee, there were a lot of questions about what do we even have on campus for our students who are depressed or struggling or who are in crises. Professor Oh noted that the Crisis Center is located in the Union Building on Euclid Avenue (UN 220) for urgent situations and we also have the Counseling Center there with hours 1:00 PM to 3:00 PM every day so someone is immediately available at those times. They also have an after-the hours counseling line available and you can call the Counseling Center 24/7 and be able to speak with a phone counselor and consult about a student. CASC, The Graduate Student counselors (more preventive) is located in BH 215 where masters students are getting their mental health training and providing counseling under the supervision of a masters level therapist. As a data point, last year 31 ϰϲʿ¼ students were hospitalized for suicide risk or mental health crisis. So, it is present on our campus and our students are coping with these extreme crises. Dr. Oh stated that they are looking for faculty to be partners to be trained for QPR (Question, Persuade, Refer) as Gatekeepers. The training is only for one hour. The training is for interested faculty to get comfortable working with the stressed students and colleagues and know how and when to refer. QPR training can also teach you to look out for your colleagues and others in addition to your students. The training is to recognize the warning signs, know the myths and facts about suicide and have the personal courage and confidence to question, offer hope, persuade and refer Finally, Dr. Oh introduced Senators Judy Ausherman and Don Allensworth-Davies who went through the training and are certified to provide QPR training. She noted that we have four faculty from across campus who did go through the certification training. As a QPR team we want to offer the training to our faculty so her question is what is the best way to offer it to the faculty. Should she email the Deans, should stand-alone times be set up, what does Faculty Senate think would get faculty in your colleges to get the training and feel comfortable coming. XII. Open Question Time Senator Michael Kalafatis commented that we have been pushing research for 20 years. Hard to hire people better than you. Well that is going to be a problem. First of all, he wanted to thank Dr. Nigamanth Sridhar and Dr. Jerzy Sawicki. We also get a lot of help from Provost Zhu. We get a lot of help to hire people better than us. However, how are you going to do that when two major things are missing. There is a recent decision by someone in this university where we used to have graduate students that are paid by the grant and the Graduate College pays their tuition. That is a non-expensive way to pay for experiments. We cannot do that anymore in this university but the Cleveland Clinic grants are treated differently. The start-up funds are so limited and the teaching load coming in is huge. So, how do you expect to get better people when we dont have the means. Drs. Sridhar and Sawicki do their best together with the Provost. He just wants everybody to know that we brought in about $28 million in the last five/ten years and half of that came on top of the $28 million as an indirect. He asked, Where is this money going? It should come back to help us get more faculty. Every single grant comes here but now we cannot get GA funding and the teaching load is higher for those coming in. Where is the money going? Provost Zhu responded that it is going to take time. Dr. Bowen mentioned that it wont happen overnight. One thing Dr. Kalafatis mentioned is start-ups. In science and engineering, at his previous university, the startup funds were $250-300K. Seven years later we are still offering that. So, we do need a significant amount of funds to do that. We have a long way to go. How do we get there? It is going to take time. When he led a committee last semester to work on strategic priorities, we had an external advisor who chaired at Northeastern for ten years. He said they faced the same issues, multiple priorities and all take resources to get there and you wont be able to do that all at once. So, their focus was to build the quality of their education undergraduate programs. That is where the income comes from. Once their undergraduate education was on the right track drawing the students, then they were able to afford to invest and build strong resource structures attracting the best faculty to the university. So, this is a kind of longer-term plan and we really need to look down five or ten years. Again, it will all not happen overnight. We will have a lot of enrollment growth; we will have a lot of funding that we can use to bring faculty who are better than us to start in our lab with the state-of-the-art equipment. Dr. Kalafatis commented with indirect self-sustaining Where does that money go? Provost Zhu replied that the university as a whole, only generates about $1.7 million for overheads mostly from the sciences stem area grants because many other grants dont carry any indirect or very little, especially the ones from the state. Those funds actually are divided five ways. You asked where the money goes. Some of that sits in your personal PI account. You can use that as rainy-day funds. So, PI gets part of it, the department and the college each get a part of that, and then Dr. Sawickis office, the Research Office, gets a part of it, 40%, and then the university central budget gets 30% of it. Dr. Tighe commented that Northeastern University has a teaching load for full-time faculty tenure-track and tenured of 2/1 and so she is pleased to hear that we are going to follow that model. Senate Vice President Gary Dyer said that the question he would ask, there are two separate issues, one of which is support for faculty that is available What is the confidence that Provost Zhu has for our university to be able to hire the top faculty at the level we would like to be... What is our ability to continue to hire really top-level faculty in those places where we are continuing to hire top level faculty? Are we losing a lot of top-level faculty when it comes to competing with other schools? Remember I am coming from a field where jobs are so good/bad, we can hire superstars anytime we want to. Provost Zhu replied that first, it is area dependent discipline dependent. His area, similarly, in mathematics, even ϰϲʿ¼ could get pretty strong candidates without offering a huge start-up because of an abundant supply of PhDs looking for tenure-track jobs. But, in some areas it would be very difficult to compete and also he would say that standards will increase gradually to Bills point where we want to bring faculty who are better than we are so that ϰϲʿ¼ can be better tomorrow. But that also is a graduate process. It wont be a sudden jump. What can we do to attract with our limited resources? A combination of factors he has seen on our campus, sometimes it is not just the salary or just the start-up. It is the fact that you have a group of people here with similar interests a very collegial group. It is a good environment or it is the area some people just like an urban place like this rather than a college town. He commented that he used to work in a place where you drive two hours and there is nothing bigger than a town of 20,000 people. So, you have to look at different things. There are things that we can do but of course more resources will always be helpful. The question is how do we create those resources back to the point of offering competitive salaries, competitive start-ups and competitive teaching loads. Right now, can we afford to go to one or to 1/1? We wont be able to. If we do that, who will be teaching our students and then we will be losing a lot of students and then there is the revenue implication there we will have to do more budget cuts so we are getting into a down-spiral basically. How to get into the positive up-ward spiral: will retain more students, will have more revenue to share to support faculty and build up research. We get a better reputation which will draw us more students and then that will propel us into a better place. We are at the cusp. We are better in terms of financial condition than many of our sister institutions so if we do it properly and set our priorities and work together, we could get to the next level in the next five/ten years in his judgment. Senate Secretary Vickie Coleman Gallagher commented that there are a couple of low-hanging fruit areas that we need to be thoughtful about. We have talked about this but it really needs to become a practice of having the lines sooner so that we can get at our conferences to get the talent before the end of fall especially in the College of Business. The other elephant in the room is that 16th credit. In the College of Business, there are few people left because of that looming 3/3 so we are not talking about a 2/1, we are talking about a 3/2 versus a 3/3. She commented that she doesnt know what we gained by that one credit other than a lot of anxiety, morale and turnover. Speaking to Provost Zhu, Dr. Gallagher said that there is a lot in his control and she hopes we can find that balance sooner rather than later. Provost Zhu responded that Dr. Gallagher raised a really good point about that 16 credits. Still, it may sound trivial, but if we collectively look at the one credit, it is significant resources still but he agrees. That is a starting point and we definitely should look at it and I agree that it is a low hanging fruit and we should boost the morale and show that we value faculty support and value the time they need for research. Senator Kevin Gallagher mentioned constraints and financial being one, but it is also a mind-set of are we going to think big about going out and recruiting for those positions which is really important if we are going to hire people who are better than us. He commented that since he has been here four years, five faculty have been hired in his department but he doesnt think we recruited nationally or even at regional conferences for those positions which is really important if we are going to think about trying to hire people who are going to be better researchers than us. He noted that this is one small part of it but he also thinks that immediately filling positions with visitors can also lead to having only local searches which can lead to a greater number of local hires which sends signals to the market that maybe we arent interested in recruiting nationally. These practices add up on each other where when at other universities, when we really wanted to recruit better talent, we went to our national conferences to recruit and to fill those permanent tenure positions available faster and those sorts of mechanisms really help to recruit much better faculty. Provost Zhu stated, Very good points. He does think that we want to create that culture of looking broader rather than locally to hire. It doesnt mean that we dont have the talents locally, but overall, as a culture, he thinks that we do need to look nationally if we want to position ourselves as a national university. Our recruiting should be national and international it depends on the discipline. So, he totally agrees and back to what Vickie brought up This leads us to a transition because this is a transition year that the allocation of faculty positions might be a little late but definitely for next year since we now have a two-year budget cycle since the President has mentioned that precisely for the reason that next year, heads up so definitely we need to look at the next year for ϰϲʿ¼ϒs recruitment and we want to do that earlier so that people have time to prepare and to do a national search to get the best talent that we can. Senate Vice President Dyer commented that he may have just misunderstood something that Provost Zhu said. He asked, Are you saying that there is ever a time where it is appropriate to fill a tenured or tenure-track position without having a national search? Provost Zhu replied, No. I didnt mean that. Professor Kevin Gallagher was referring to some of our positions and felt that visiting lines or term semester or year long positions were filled with just local searches without nationally advertising the positions, right? Is that what you were referring to Kevin? Senator Gallagher responded that he hasnt seen a concerted effort to go to national or international conferences. These practices sort of all add up on each other. At other universities, when we wanted to hire, we went to national searches to fill those permanent tenure positions available faster. Those sorts of mechanisms really tend to help to recruit much better faculty. Dr. Dyer said that the question he raises is that he does have an opinion. His own view is that for a permanent position unless you have the sense that there is really no reason to advertise nationally Other than that, we should be doing nothing He noted that he moved across the United States to become a visiting Assistant Professor at Idaho State University. In other words, it isnt as if there arent enough people who are from top universities like myself who are willing to go to even Idaho. He noted that he is very much agreeing with Professor Gallagher on that particular point. It is something he is not really sure why there is a discussion to be had about it. Provost Zhu said that he is in full agreement about it as well. Sometimes on short order when you need to find someone to do it in the next month or two it might be done locally, but if at all possible, we should do all searches nationally. XIII. New Business There being no further business, the meeting adjourned at 4:40 P.M. 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